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Adult Centers

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Eligibility Requirements

Any adult day care organization providing non-residential care for adults may participate in the Iowa Child and Adult Care Food Program if the following requirements are met. The organization must be:

  • a public institution, or
  • a private non-profit organization with tax-exempt status [501(C)(3)] as determined by the Internal Revenue Service (IRS) Code of 1986, or
  • a proprietary (private for-profit) center where 25% of the enrolled eligible adults receive Medicaid(Title XIX).

In addition the center must meet the following requirements:

  • The center cares for adults age 60 years or older or functionally impaired adults.
  • The center has been approved for an Iowa Department of Human Services (DHS) Purchase of Service Agreement (POS), has an inspection from the Department of Inspections and Appeals (DIA), or has Commission on Accreditation of Rehabilitation Facilities (CARF) accreditation

Reimbursement

Adult Day Care Centers are paid reimbursement for planning and serving meals that follow the adult CACFP meal pattern requirements. Centers may request approval for breakfast, lunch, supper, and snacks (morning, afternoon and evening). Currently, USDA rules allow reimbursement to be paid for not more than two meals and one snack or one meal and two snacks per adult per day. Meals served to supervising adults, volunteers and visitor cannot be claimed for CACFP reimbursement.

Reimbursement is based on the income level on participants when an approved, current income applications is on file. Meals served to lower income participants are reimbursed at a higher rate. Reimbursement rates can be found on the side navigation menu under "Nutrition Programs Funding" and then select CACFP.

Application Procedures

How do I apply for the program in Iowa?

Contact Robin Holz at 515-281-3484

Attendance at a CACFP Steps to Success Workshop is required to learn Program rules and record keeping requirements. The CACFP application for participation must be requested from the Bureau of Nutrition and Health Services and completed. A pre-approval visit must be conducted to review the application and CACFP records.

Adult Center Resources

Meal Patterns

The following meal patterns must be followed for meals to be eligible for CACFP reimbursement

Adult (60+years or disabled) Meal Pattern

Blank menu form for planning menus in adult day care centers.

Menu Form for Adult Centers

The Handy Guide to Creditable Foods lists food items that must be used to fulfill meal pattern requirements. Creditable foods are those that can be used to fulfill meal pattern requirements. Non-creditable foods cannot be used to meet meal pattern requirements.

Handy Guide to Creditable Foods

The Serving Size Chart is used to assist staff who prepare serving dishes for CACFP family style meals to ensure enough food is on the table for the number of participants sitting at the table.

Serving Size Chart

Menus that meet CACFP requirements and the 2010 Dietary Guildline recommendations for healthier meals.

Sample Menus to Meet 2010 Dietary Guidelines

Forms

Form that must be completed by a designated health care professional in order to claim meals for reimbursement when a participant cannot follow the CACFP meal pattern. The form is recommended when a participant has a food allergy but can follow the meal pattern.

Allergy/Food Exception Statement
Allergy/Food Exception Statement - Spanish

Building for the Future Brochure

The Building for the Future Brochure must be provided to families upon enrollment to inform them of the center's participation in the CACFP. A copy may be downloaded from the USDA Websites listed below (print two-sided, flip on short edge) or obtained from the CACFP Steps to Success Manual.

Income Application

This income application form must be distributed to all participants if the center wishes to claim any meals for reimbursement at the higher (free or reduced price) rates of reimbursement. A current, complete and correctly approved form must be on file for participants whose meals are claimed at the free or reduced price rates of reimbursement. The household letter must be attached to the income application. Income applications are current for one year.
Adult Income Application and Household Letter
 

Form used to record daily meal participation. Each participant's first and last name must be listed.
Daily Meal Participation Record

CACFP Tracking Worksheet for Training Requirements

Use this form to track training for each staff member with CACFP duties to ensure the annual 1.5 hours of annual CACFP training per person has been completed.

Tracking Worksheet for Training Requirements

Food Production Records

Food Production Records are used to document that required amounts of food have been served. If food is ordered food from an outside source, use the Contracted Meal Food Production Record. If meals are prepared onsite, use either the Short Food Production Record or the Regular Food Production Record form. The regular form includes columns that match the Food Buying Guide and instructions for calculating amounts to prepare. Outside hours child care centers may use the form developed for those organizations.

Contracted Meal Food Production Record
Short Food Production Record
Regular Food Production Record

Form that adult care center sponsors use to conduct their 3 required annual review of sponsor center sites.
Adult CACFP Sponsored Center Site Review Form

Child and Adult Care Food Program FAQs

Printed from the Iowa Department of Education website on April 19, 2014 at 3:43am.