Basic Educational Data Survey (BEDS)
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The Iowa Basic Educational Data System (BEDS) is a semi-annual data collection. The purpose of BEDS is to collect staff and non-student level information. Data are collected from Public Districts, Non-Public Schools and Area Education Agencies.
The Fall collection includes staff information from all accredited K-12 public and non-public schools and Area Education Agencies, class size data, CPI (Competent Private Instruction), professional development plans.
The Spring collection includes address information for the coming year, early childhood program information, teacher and principal evaluation data, school minutes, early start waivers for the coming year, graduation requirements, PSEO (Postsecondary Enrollment Option) dollars spent by the district, and course data and student enrollment from the accredited non-public schools.
Data from the BEDS is used to meet state and federal reporting requirements, respond to legislative requests for information, and support education research.
Fall BEDS Staff (Districts Applying for Operational Function Sharing) – Wednesday, October 15, 2014
Fall BEDS Staff (Districts Not Applying for Operational Function Sharing) – Friday, October 31, 2014
Fall BEDS – Friday, October 31, 2014
Supplementary Weighting Operational Sharing Certification – Friday, October 31, 2014
Fall 2014 Webinars
Fall 2014 Documentation
Administrator Coding Matrix FY15
Assignment Codes FY15
Compensation Matrix FY15
DE Coding Matrix FY15
Fall BEDS Reference FY15
Fall BEDS Staff Reference FY15
Guidance Sections FY15
New Fall BEDS FY15
Position Codes FY15
Shared Staff FY15
Spring 2014 Documentation
Spring BEDS Overview 04 10 14
Spring BEDS Training Hours-Days
Spring BEDS Training Princ_Evals
Spring BEDS Training Teach_Evals
Spring BEDS Evaluation and Minutes Definitions
MD Update 2013-2014 Spring BEDS Reference Manual
MD Update Frequently Asked Questions 2014
Fall 2013 Documentation
Administrator Coding Matrix FY14
DE Coding Matrix FY14
Position Codes 2013-2014
Fall BEDS Reference FY14
Assignment Codes 2013-2014
Fall BEDS Staff Reference FY14
Compensation Matrix FY14 (2)
Shared Staff FY14
Guidance Sections FY14
New Fall BEDS FY14 (2)
Spring 2013 Documentation
Spring 2013 Training Materials
Fall 2012 BEDS Webcasts
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Length - 14:48
The webcast highlights the basic structure and navigational features of the Fall BEDS Staff 2012 application. The webcast provides guidance and insight for the novice user from the "Normal Mode." The content focus is on the structure of the application including the drop-down menus, filtering options and search feature. Features of the District/Staff tab are identified so all users are able to enter, update and submit data accurately and efficiently.
Length - 12:17
The webcast provides insight and guidance for updating staff records. Staffing changes are a regular occurrence and these changes are reported through Fall BEDS Staff 2012. The webcast explains the process for adding and deleting licensed and non-licensed staff as well as adding, changing and deleting positions and assignments for all staff.
Fall 2012 Training Materials
Spring 2012 BEDS Webcasts
Click a video or transcript icon below to open.
Length - 15:45
The webcast highlights the core components of the Spring BEDS application. The webcast identifies modifications made in the application itself, reinforces concepts significant to successfully reporting spring data, and adds supplementary information for any unique or problem area relevant to the reporting process.
Length - 12:42
The webcast provides examples and detailed information related to the reporting of projected school minutes for the 2012-13 school year. The webcast focuses on determining the actual number of full and partial student contact days, calculating the number of annual minutes in a school year, and the calculations of annual transition and lunchtime minutes at the building level.
Length - 11:43
The webcast addresses the requirements for capturing data related to teacher evaluations. The webcast focuses on the collection of summative data at the building level related to the total number of teachers evaluated, the number of evaluations which were summative in nature, the type of instrument used in the evaluation process, the number of descriptors used, the number of staff linked to each descriptor and whether the district views the performance descriptor as an acceptable or unacceptable indicator of teacher performance.
Length - 8:49
The webcast addresses the requirements for capturing data related to principal evaluations. The webcast focuses on the collection of summative data at the district level related to the total number of principals evaluated, the number of evaluations which were summative in nature, the type of instrument used in the evaluation process, the number of descriptors used, the number of principals linked to each descriptor and whether the district views the performance descriptor as an acceptable or unacceptable indicator of principal performance.