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Student Reporting in Iowa

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Student Reporting in Iowa is the Iowa Department of Education's initiative involving the transfer of individual student records. The mission of the project is to reduce data burden, encourage better decision-making by establishing and maintaining a cost effective method of accessing and transferring accurate and timely education information among school districts, postsecondary institutions and the Iowa Department of Education.

Underlying principles of the project include a commitment toward reduction of paper-based state reporting, building on existing technologies available to schools, a commitment toward the elimination of paper-based college transcripts, the adoption of a common basis for facilitating meaningful information exchange, and greater security of confidential student information.


Upcoming 2014 Dates to Remember

April 17 Spring Student Reporting in Iowa test site opens/AYP preview site opens
May 8 Spring Student Reporting in Iowa test site opens/AYP preview site closes
May 14 Spring Student Reporting in Iowa site opens / AYP site opens
June 18 Spring Student Reporting in Iowa certification deadline
June 19 AYP initial certification deadline

 

Spring 2013-2014 Documents

Adequate Yearly Progress (AYP) and Full Academic Year (FAY) via SRI

VRF Process for Student Reporting using Flat Files

 

Winter 2013-2014 Documents

Winter webinar training schedule - All Sessions

SCED Coding 101 for Winter 2013-2014

Non Secondary Course Coding Winter 2013-2014

Concurrent Enrollment SW Dec 2013

Dropout Verification 1213

Understanding the Accreditation Report Winter 2013-2014

 

2013-2014 Documents

Student Reporting in Iowa 2013 Learning Resources

Add A_Destination Location 13-14

Add B_County Codes 13-14

Add C_Language Codes 13-14

Add D_IPEDS & AEA Codes 13-14

ADD_E Dropout Definition 13-14

ADD G_ Off Site PK Building Numbers 13-14

Add H_DE Program Codes 13-14

ADD I_Service Providers_Facilities 13-14

Add J_Miscellaneous Notes 13-14

ADD L_ Exit Code Guide 13-14

ADD M_Certified Enrollment via SRI 13-14

ADD N_SW via SRI 13-14

Add P_Course Coding Matrix 13-14

Add Q_Data Flow 13-14

Data Dict 2014 Condensed version Replacement Pages (If you have the data dictionary distributed during Spring training, you can just print these pages and replace the old.)

Data Dict 2014 Condensed Version August 2013

Data Dict 2014 Complete Version Replacement Pages (If you printed the data dictionary under the vendor section, you can just print these pages and replace the old.)

Data Dict 2014 Complete August 2013

Quick Reference Elements & Codes

Quick Reference Enrollment Elements

 

Course Coding and Supplementary Weighting

Addendum P Course Coding Matrix

Career Academy Minutes and SCED Codes 10-17-13

Course Coding Non-Secondary Level Courses (Required)

Complete List of Non-Secondary Course Codes

SCED Codes for Community College Courses April 2014 updated

SCED Code Changes for Existing CCNs

Additional Secondary Level SCED Codes

Contact Minutes for Comm College Courses April 2014

FAQ Concurrent Enrollment (4/27/11)

Supplementary Weighting Change Details (4/25/11)

SYP Guidance

Course Coding (Secondary and Non-Secondary)

SCED Code Handout Updates (High School Level)

SCED Coding Handbook

Concurrent Enrollment vs PSEO Courses

 

ARCHIVED Documents

Spring 2013 Training Materials

VRF Process for Student Reporting SPRING

Spring 2013 Student Reporting in Iowa (SRI) Presentation

The NEW AYP Application Presentation

FAY via SRI 2013

2013-2014 Student Reporting in Iowa (SRI) Preview Presentation

Iowa Transcript Center: An Overview

SLF and State IDs 2013 (320.69 kB)

Summer Applications following Spring SRI

SRI Data Dictionary 2013-2014

Announcements August 2012

VRF process for Student Reporting WINTER

1st Fall Training for Student Reporting in Iowa - Email sent 2012-08-23

Non-Fall Supplementary Weighting and Graduate Verification email sent 2012-08-23

Non-Fall Supplementary Weighting Aug2012 PowerPoint

2012 Graduate Verification PowerPoint

Fall 2012

2012 Fall Data Dictionary (Condensed) (691.47 kB)

Quick Reference Elements & Codes (Condensed) (166.28 kB)

Quick Reference Enrollment Period Record Elements & Codes (Condensed) (91.02 kB)

2012 Fall Data Dictionary (Full) (822.71 kB)

File Layout 2012-2013

Quick Reference Elements and Codes (full) (351.94 kB)

Quick Reference Enrollment Enrollment Period Record Elements and Codes (full) (124.2 kB)

Addendum A Destination Location by Destination Code (142.91 kB)

Addendum B Iowa County Codes (81.85 kB)

Addendum C Language Codes (125.47 kB)

Addendum D Integrated Postsecondary Education System (IPEDS) Codes & AEA Codes (82.7 kB)

Addendum E Dropout Definitions (134.6 kB)

Addendum F Data Elements for PK Students Funded by the SWVPP Grant (86.42 kB)

Addendum G Off Site Preschool Program Building Numbers (107.15 kB)

Addendum H Department of Education Program Codes (78.83 kB)

Addendum I Service Providers-Facilities and Service Type

Addendum J Miscellaneous Notes (83.06 kB)

Addendum K Dest Codes & Locations for Students Placed in Res Facilities (82.18 kB)

Addendum L Exit Code Guide

Addendum M Certified Enrollment via Student Reporting 2012-2013

Addendum N Supplementary Weighting via SRI Fall 2012

Changes for Student Reporting 2012-13 (422.29 kB)

Criteria for VRF Reports Fall 2012

Spring 2013 Training Materials

Spring 2013 Daily Schedule for all locations/dates

VRF Process for Student Reporting SPRING

Spring 2013 Student Reporting in Iowa (SRI) Presentation

The NEW AYP Application Presentation

FAY via SRI 2013

2013-2014 Student Reporting in Iowa  (SRI) Preview Presentation

Iowa Transcript Center: An Overview

SLF and State IDs 2013 (320.69 kB)

 Summer Applications following Spring SRI

Fall 2012

1st Fall Training for Student Reporting in Iowa -Email sent 20120823 (333.73 kB)

Non-Fall Supplementary Weighting and Graduate Verification email sent 20120823 (360.83 kB)

Nonfall Supplementary Weighting Aug2012 Powerpoint (347.27 kB)

2012 Graduate Verification Powerpoint (561.27 kB)

2012 Fall Data Dictionary (Condensed) (691.47 kB)

Quick Reference Elements & Codes (Condensed) (166.28 kB)

Quick Reference Enrollment Period Record Elements & Codes (Condensed) (91.02 kB)

2012 Fall Data Dictionary (Full) (822.71 kB)

File Layout 2012-2013

Quick Reference Elements and Codes (full) (351.94 kB)

Quick Reference Enrollment Enrollment Period Record Elements and Codes (full) (124.2 kB)

Addendum A Destination Location by Destination Code (142.91 kB)

Addendum B Iowa County Codes (81.85 kB)

Addendum C Language Codes (125.47 kB)

Addendum D Integrated Postsecondary Education System (IPEDS) Codes & AEA Codes (82.7 kB)

Addendum E Dropout Definitions (134.6 kB)

Addendum F Data Elements for PK Students Funded by the SWVPP Grant (86.42 kB)

Addendum G Off Site Preschool Program Building Numbers (107.15 kB)

Addendum H Department of Education Program Codes (78.83 kB)

Addendum I Service Providers-Facilities and Service Type

Addendeum J Miscellaneous Notes (83.06 kB)

Addendum K Dest Codes & Locations for Students Placed in Res Facilities (82.18 kB)

Addendum L Exit Code Guide

Addendum M Certified Enrollment via Student Reporting 2012-2013

Addendum N Supplementary Weighting via SRI Fall 2012

Changes for Student Reporting 2012-13 (422.29 kB)

Criteria for VRF Reports Fall 2012

Spring 11-12 Documents

Presentation Slides from C-Plan Training

EASIER Spring 2012 (555.38 kB 2012-04-24 14:21:00)

EASIER 101 (775 kB 2012-05-11 11:40:49)

EASIER 101 for New Users (1.91 MB 2012-04-24 14:16:28)

Iowa Education Portal (555.96 kB 2012-04-24 14:18:51)

Iowa Transcript Center: An Overview (1.24 MB 2012-04-24 14:17:47)

SLF and State IDs (513.67 kB 2012-04-24 14:19:50)

AYP Update Waiver - Training April 2012 (86.4 kB)

NCLB Waiver - Training April 2012

FAY via EASIER 1112 (123.64 kB 2012-04-18 08:59:27)

Fall 2012 Apocalypse Now (695.9 kB 2012-04-24 14:11:01)

Winter 11-12 Documents

AYP Checklist for Winter 2011 (126.51 kB 2011-12-14 15:22:57)

EASIER Documents 11-12

Dropout Verification 2010-11 (1.25 MB)

2011 Fall Data Dictionary (1.62 MB 2011-08-02 10:30:28)

ADDENDUM N: Supplementary Weighting via EASIER, 2011-2012 (130.57 kB)

Quick Ref All Elements (346.23 kB)

Quick Ref EP Elements (123.07 kB)

EASIER Fall Training 2011

Data Conference Schedule final (252.68 kB)

Data Conference description detail (953.1 kB)

EASIER Changes 110808 Infinite Campus updated (621.99 kB)

Presentations from August 2011 Data Conference

Certified Enrollment via EASIER (6.33 MB 2011-10-04 14:36:37)

Coding & Reporting of CPI Students (1.58 MB)

Course Coding Grades 3-8 (1.55 MB)

Course Coding Updates 2011-2012 (1.71 MB)

EASIER Changes 110808 No Vendor Info (163.88 kB)

EASIER Changes JMC (429.56 kB)

EASIER Changes 110808 for Power School (151.45 kB)

New Administrators Training (113.98 kB)

Preshcool Program Reporting (2.86 MB)

Portal Fall 2011 (797.65 kB)

SCED Coding 101 (762.03 kB)

Supplementary Weighting (215.93 kB)

SYP and Chapter 12 Offer and Teach (361.49 kB)

EASIER Spring Training 2011

Exit Code Guide, Spring 2011

FAY via EASIER (revised 4/20/11)

Supplementary Weighting via EASIER ( 2011-04-26 09:21:57)

What You Need to Know to End the Year ( 2011-04-26 09:23:19)

AYP Regional Trainings April 2011 ( 2011-04-28 11:10:04)

EASIER Winter Training 2010-2011

State ID Presentation 1 (2010-12-01)

Course Coding - Presentation 2 (2010-12-01)

AYP Update - Presentation 3 (2010-12-01)

Supplementary Weighting - Presentation 4 (2010-12-01)

Dropout Verification - Presentation 5 (397.98 kB 2010-12-01 10:54:42)

CTE Winter 2010-2011 - Presentation 6 (2010-12-01)

Dropout Calculation Changes (2010-12-01)

2010-2011 Documentation

Important EASIER Dates 2010-2011

EASIER General Information

Recorded Training Sessions

Preparing_for_Preschool_EASIER_Reporting

September_PK_reporting_template-xls

Certified Enrollment via EASIER 2010-2011

Data Element Changes and Additions, 2010-2011

How and Why to Use the Service Provider Field (rev 9/14/10)

FTE Calculations for Home School

EASIER Data Dictionary 2010-2011 (abbreviated)

Addendum A: Destination Location by Destination Code

Addendum B: Iowa County Codes

Addendum C: Language Codes

Addendum D: Integrated Postsecondary Education Data System Codes (IPEDS) and AEA Codes

Addendum E: Dropout Definitions, 2009-2010

Addendum F: Data Elements for PK Students Funded by the SWVPP Grant (rev)

Addendum G: Off Site Preschool Program Building Numbers

Addendum H: Department of Education Program Codes

Addendum I: Service Providers/Facilities and Service Type (9/1/10)

Addendum J: Miscellaneous Notes

Addendum K: Destination Codes and Locations for Students Placed in Residential Facilities (9/1/10)

Quick Reference: Data Elements and Codes 2010-2011

Quick Reference: Enrollment Period Data Elements and Codes 2010-2011

EASIER Data Dictionary 2010-2011 (unabridged)

EASIER Fall 2010 Preview

Course Coding and Supplemental Weighting

Certified Supplementary Weighting Summary (4/27/11)

EASIER 1011 Supplementary Weighting Preview

Coding Course Elements for EASIER 2010-2011

Spring 2009-10 Training Materials

Spring EASIER 2010 High School Topics

Spring EASIER 2010 Gun Free Schools and Behavior Incident Number

Spring EASIER 2010 Students to be Included in Fall 2010

Spring EASIER 2010 At Risk

Spring EASIER 2010 At Risk and Modified Allowable Growth

Winter 2009-10 Training and Documentation Curriculum

Curriculum Coding FAQ, EASIER 2009-2010

EASIER 0910 Winter File Submission (webinar presentation)

EASIER 0910 Winter Curriculum Webinar Presentation

EASIER 0910 Creating SCED Codes Webinar Presentation

EASIER 0910 Winter 7th and 8th Grade Curriculum Reporting Webinar Presentation

Project EASIER 2009-2010 Data Dictionary (rev 9/09)

Fall 2009 Documentation

Certified Enrollment via EASIER 2009-2010

EASIER 2009-2010 Calendar

EASIER 2009-2010 Checklist

Updating Enrollment History in JMC

Destination Locations and Codes 2009-2010

EASIER Entry and Exit Code Matrix 2009-2010

EASIER Course Coding Guide 2009-2010

EASIER Course Origination Guide 2009-2010

Presentation from Regional Workshops

EASIER and Certified Enrollment Workshop Presentation

Presentations from Fall Training

Certified Enrollment via EASIER

JMC and EASIER for New Users

Course Coding for EASIER 2009-2010

State ID Update 2009-2010

Annual Yearly Progress (AYP) Update

Reporting Statewide Voluntary Preschool Program Students

Operational Function Sharing

Supplemental Weighting 2009-2010

ELL and Certified Enrollment

EASIER Using JMC 2009-2010

PowerSchool State Reporting Highlights 2009-2010

Spring 2009 Documentation

Project EASIER Spring 2009 Data Elements

Race and Ethnicity Changes for 2009-2010

Definition of Race and Ethnic Categories Used for Federal Reporting, Feb 2009

Race and Ethnicity Data Collection FAQ, Feb 2009

Race and Ethnicity Two-Part Question for Students, Feb 2009

Race and Ethnicity Sample Parent Letter, Feb 2009

Race and Ethnicity Sample Registration Update Letter, Feb 2009

Winter 08-09 Documentation

Project EASIER - 2008-2009 Data Dictionary

Project EASIER Curriculum Coding Crosswalk for 2008-2009

Project EASIER SCED Coding Handbook (Modified)

Winter ICN

Implementing the New Federal Race and Ethnicity Categories

Federal Guidance for Re-Identification of Race and Ethnicity

Edinfo Security Application, Winter 0809

Fall 2008 Documentation

Project EASIER - 2008-2009 Data Dictionary

Project EASIER Fall 2008 Checklist

Project EASIER Curriculum Coding Crosswalk for 2008-2009

Project EASIER 0809 - JMC Presentation

Spring 2008 Documentation

Project Easier Spring 2008 Presentation

Project EASIER Spring 2008 Preview of 2008-2009

Project EASIER Spring 2008 - State ID update

Project EASIER - 2007-2008 Data Reporting Requirements (Revised 9/26/07) Project EASIER - 2007-2008 Data Reporting Requirements (Revised 9/26/07)

Project EASIER - Supplement 2007-2008

Project EASIER Spring 2008 Data Element Checklist

IAEE State Conference Presentation

Dropout and Graduation Coding and Rates, IAEE Presentation, Part I Dropout and Graduation Coding and Rates, IAEE Presentation, Part I

Dropout and Graduation Coding and Rates, IAEE Presentation, Part II Dropout and Graduation Coding and Rates, IAEE Presentation, Part II

 

Information for Vendors

Student Information System (SIS) vendors are asked to participate in the Iowa Department of Education Vendor Certification Process to ensure that school districts using their SIS may fully participate in Project EASIER. During the certification process Project EASIER staff review the SIS to ensure that the software

  • can produce an extract using the Department of Education (DE) specified formats and codes;
  • extract meets DE quality assurance standards through testing with predetermined outcomes; and
  • can import the State Student IDs.

 

Current

2012-2013

Data Dictionary Cover

Data Dictionary Contents Alpha

Data Dictionary Contents Category

 Data Dictionary 120522

Changes For Vendors Modified 120522

Extract Specifications

Extracts

2011-2012

EASIER Dict 2012.2v Cover

EASIER Dict 2012.2v Contents Alpha

EASIER Dict 2012.2v Contents Category

EASIER Dict 2012.2v (2.69 MB)

EASIER 2012.2v Changes For Vendors

EASIER 2012.2v Extract Specifications

EASIER 2012.2v Extracts

Updated District Lists NA

Iowa SIF Profile v1.0

SIF Vendor Training Letter

Statewide Longitudinal Data System Update August 2011 (2011-08-02)

2010-2011

EASIER 2010-2011 Vendor Extract Layouts

EASIER 2010-2011 Vendor Changes

EASIER 2010-2011 Vendor Extract Specifications

Vendor Certification Process for EASIER 2009

2009-2010

Project EASIER 2009-2010 File Layout

Project EASIER 2009-2010 File Extract Specifications

Project EASIER 2009-2010 Data Dictionary

Project EASIER 2009-2010 Data Dictionary Table of Contents

Project EASIER 2009-2010 Language Code Crosswalk

Project EASIER 2009-2010 Change to Race/Ethnicity Data Element

Vendor Certification Dates, Fall 2004 thru Spring 2007

2008-2009

Project EASIER - 0809 Vendor Data Dictionary

Project EASIER - 2008-2009 Vendor Extract Specifications

Project EASIER - 2008-2009 Vendor Record Layout

Project EASIER - 2008-2009 Vendor Record Restructure

Restructure Examples

Printed from the Iowa Department of Education website on April 23, 2014 at 5:38pm.